ADVERTISEMENT
ADVERTISEMENT
How to host a meeting in Zoom
Zoom is a video conferencing platform that, although already known before the coronavirus outbreak, has become very popular since the start of the pandemic. It can have up to 300 million meeting participants per day. The free plan allows unlimited one-on-one meetings and group video conferences of up to 100 people for 40 minutes. It also has various paid plans; the most comprehensive is Enterprise, which includes 500 participants, and Enterprise Plus allows up to 1.000. organize your meeting in Zoom You must go to the website and register with your email address. Verify the email to activate your account, and then you will be taken to a screen to complete your information. Through your host account, you can organize meetings by going to the section with that name. Then, click the "Schedule a new meeting" button. Add the topic, description, date, time, and a description. Complete the setup by generating a meeting ID and password. The platform also allows you to configure the audio and video options. Finally, click the "Save" button, and you're done. Access the scheduled meeting details to get the meeting address. This is where the people you invite will join. You can start the meeting at any time; to do so, you will need to download a client to the computer you will use to connect to the video call.Video conferencing is useful for keep your company active and survive the coronavirus crisis.
Tips for hosting meetings in Zoom
Hosting a successful video conference involves much more than knowing how to schedule the meeting. You must know the application well, know what you can do and how to improve your experience and that of the participants.READ OUR HISPANIC ENTREPRENEURS MAGAZINE
For example, you can activate and deactivate the camera by default so that the rest of the participants can see where you are. If you need to appear in video, you have the option of changing the wallpaper by selecting the virtual background you want to show. In addition, for improve Zoom calls You can use a filter to enhance your appearance. As for the audio, you can also configure it to default settings. Zoom also has an option to remove background noise and thus improve the audio during the call. There are several levels of noise suppression; for a business meeting, it's best to use the highest setting. During a meeting, you may need to mute and unmute your microphone. You can do this using the spacebar. It's a quick and easy way to do it. As the host, you can enable the option to record calls. This allows participants to save the meeting to their computer or to the cloud. The latter option is only available to paid subscribers. For business meetings, it will also be useful to learn how to share your screen. This will allow you to show participants what you see on your computer: necessary if, for example, you need to show reports or charts. Other tips for organizing Zoom meetings that will be useful for your business include:- Set up recurring meetings if you need to schedule similar conferences.
- Zoom can transcribe the audios and the hosts can edit them.
- Hide participants who are not using videos to improve the view on your screen.
- Learn the Zoom keyboard shortcuts to change settings easily.
Zoom safety tips
One of Zoom's weaknesses, for which it received criticism, was its security. Even the company's CEO stated a few months ago that the increase in participants was unexpected. And when the application was created, they didn't foresee the challenges that arose at that time. But, since then, they have focused more on improving the application's security. The first recommendation for users is to update their video conferencing software. The latest version corrects recurring bugs. With this update, it's now easier to prevent UNC attacks, unauthorized access to cameras and microphones, and prevent users from manipulating the system to increase their privileges. One recurring problem is... zoom-bombing This involves the unauthorized entry of people into video conferences. To prevent this, it's recommended to use the waiting room feature, which allows you to select the participants who can join the video conference. Another action the company took was to remove the meeting ID that appeared in the title bar. There are other actions that depend on users, such as familiarizing themselves with the security features. Furthermore, both hosts and participants should avoid sharing meeting information with outsiders. Follow these tips to organize meetings on Zoom and improve everyone's experience using this application.Read the Hispanic Entrepreneurs magazine
