What is a virtual office?
Delegating is often a wise decision for the business, so you will focus more on the production process and not on administrative details. But some doubts arise about What is a virtual office, therefore in Hispanic Entrepreneurs We give you all the details you need to know about this option.
Virtual office vs traditional office
Given the changes imposed by the pandemic in recent months, companies have been forced to change the use of their spaces. They have analyzed what type of office is best for them to maintain these days.
Having a virtual office can reduce expenses by 80% with respect to the rental of a conventional one. In the first one, it is only canceled by what it is used and when you do it, thus being more efficient.
Also, there is no initial investment in a property or in the rental of a premises that can be a great economic burden. By not having a traditional office, there are no risks of labor contingency, there are no long-term financial commitments or penalties.
The virtual office is permanently operational, which means that time is dedicated to other areas of the company or the venture. You must evaluate which is the most appropriate for the business.
While the traditional office provides a good image to the client, because it generates greater trust. The facilities can be used according to the convenience of the company and when required, without reservation or additional cost.
They have more control of employees, communication is faster and problems are solved in less time. The team's relationship is strengthened by being in constant contact and this translates into better service.
What is a virtual office
El virtual office service offers a space or property to which the responsibility of executing the administrative tasks of the company is assigned. It also includes legal activities.
It is a trend that entrepreneurs bet on when they start because it leaves them more time to develop your business ideas. The hired office will be in charge of the different procedures, receipt of correspondence, tax address, etc. The services can be exclusive or shared with other small and medium-sized companies.
Having this gives the business prestige for having a business address. Apart from having corporate spaces for meetings and virtual offices according to the needs of the field.
It combines with new spaces to work responding to the new dynamics of doing business. If the activity you carry out does not require permanent physical presence, it is best to have your virtual office. This space can be anywhere.
In this way you will be able to work as a team, on a flexible schedule, and - if necessary - use virtual meetings. The cost-benefit ratio is the key factor in this scenario.
Likewise, technology can be used to "virtualize" all or part of the work process. The home office and coworking can be combined with hiring a virtual office service if you don't want to take over the administration.
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How a virtual office works
The virtual office has different applications and software for the client so you can have all your business information at hand from anywhere. Data and information can be constantly received and sent to resolve situations or increase productivity.
In Chile, when you decide to formalize a business, you have to give a tax address to the Internal Revenue Service. Also, one of the legal obligations of companies in Chile to obtain the municipal patent is to have a business address.
But entrepreneurs cannot use their home address for such purposes and therefore resort to virtual office services. The virtual address serves to meet the aforementioned requirements and is cheaper than a traditional one.
As well as in case of requiring documents for distribution and sale, dispatch guides or invoices. So that, virtual offices are legalIt also provides the virtual secretary service, presence in different cities and countries, postal service and wireless internet.
Who is it recommended for?
Virtual offices arise to help newly founded companies and with few resources to start your path to success. But as time went by they became the alternative for those that do not need a fixed physical space.
Thanks to technology, the virtual office business developed and expanded towards entrepreneurs who work at home or in small offices. For SMEs that want to take the step towards professionalization, companies that want to expand to other nations.
To know that the best option is the virtual office, it is important to analyze the dynamics of work. Also, measure how much time you spend in the office and if it projects a professional image, confidence and a good location.
Possibly leaving the traditional office can help reduce expenses to a great extent. Apart from dedicating more time to the growth of the company, more control of the efficiency of the processes and having a team of advisers available. That is why you should know what a virtual office is and what are the advantages it offers you.